Use Policy for the James M. Johnston Center for Undergraduate Excellence

DESCRIPTION OF THE JCUE:

Graham Memorial Building, which opened in 1931 as Carolina’s first Student Union, has been renovated to house the James M. Johnston Center for Undergraduate Excellence (JCUE). Described by its planning committee as a “democracy of learning,” the Center’s mission is to lead a renaissance in undergraduate education at Carolina. The Center features:

• 3 seminar rooms and 2 classrooms equipped with the latest in teaching technology (a description of the technology in these classrooms is attached). Capacity: 15-17.
• A common room for lectures, films, performances, symposia, meals and other events (with an attached catering kitchen). Capacity: 98 seated for dinner, or 100 seated theater-style.
• A living room/dining room for small groups of 15-20 (with an attached catering kitchen).
• The John Lindsay Morehead Lounge, with a large terrace and coffee bar. (The lounge and terrace are public spaces open to the entire campus community and may be reserved during weekday business hours only under special circumstances and at the discretion of the Director of the JCUE).
• A small conference room with seating for 10.

• The Johnston Center for Undergraduate Excellence
• The Honors Program
• The Office for Undergraduate Research
• The Office of Burch Programs
• The Office of Distinguished Scholarships
• The Johnston Scholars Faculty Advisor and Mentors

RESERVATIONS:

Classroom reservations for undergraduate courses are coordinated by the JCUE staff and the scheduling officers in individual academic units. Faculty who are interested in teaching in the Center should communicate that preference to their department or curriculum managers during the normal process of course scheduling.

Reservations for other uses by qualified groups will be handled on a first-come, first-served basis. Reservation forms are available in 225 Graham Memorial, or from our web site at www.johnstoncenter.unc.edu. In general, the Center’s seminar rooms, classrooms, and conference room will not be available for booking during regular business hours, since they are usually reserved for classes and other Center activities. However, they may be booked for Friday evening and weekend use, provided the client pays all security charges associated with opening the building ($64 minimum).

Reservations for events outside of normal operating hours require a minimum of three weeks' advance notice.

CHARGES:

There is no room rental charge (except in the case of the Lounge and/or Terrace) for Official University Departments, Curricula, other administrative units, and registered student organizations sponsoring activities directly related to the undergraduate instructional mission of the University. These units will, however, be responsible for the costs of extra cleaning and/or damage to the facilities they have used. In addition, if food is served, a 10% catering fee will be assessed on the total catering bill. This fee is to be paid to the Johnston Center in order to provide funds for cleaning and upkeep of catering facilities and other public spaces.

If the above units choose to sponsor events where more than 50% of the attendees are not undergraduates at UNC-Chapel Hill, or where the event is not in large part related to the undergraduate instructional mission of the University as determined by the Director, then the attached fee schedule shall apply. This fee schedule shall also apply to non-University events that have been approved by the Center’s Director. For any event for which fees are charged, there will also be a flat fee of $75.00 for technical set-up in addition to the fees shown in the schedule below.

CLEAN-UP:

The rooms of the Johnston Center must be left as you found them. If you serve food at your event, or if the event is catered and clean-up is not included in the catering contract, clean-up is your responsibility. All trash should be put in the large, lidded garbage can located outside the back of 039 (in the service entrance to the kitchen, near the stairwell). No plates, cups, napkins, serving platters, food, or other event-related items may remain in the room when the event is over. If you do not remove event-related items from the room after your event, you may be assigned a fee for cleaning (see "Charges").

ALCOHOL POLICY:

Events that involve the serving of alcoholic beverages will be governed by the Johnston Center for Undergraduate Excellence Alcohol Policy.

CANCELLATIONS:

For most events, notice of cancellation must be given three business days in advance. Events requiring special security arrangements must be canceled at least three weeks in advance. All applicable fees will be assessed for reservations canceled on shorter notice.

PUBLICITY OF EVENTS:

When publicizing your event, please indicate that it will take place in the James M. Johnston Center for Undergraduate Excellence in Graham Memorial, followed by the room name and/or number in Graham Memorial. Any advertisement or publicity for an event occuring in the JCUE must be approved by the Executive Director, Dr. Randi Davenport, (214 Graham Memorial, CB# 3510), prior to its circulation. Such materials should be submitted to her office well in advance and prior to final printing.

Facilities Description
The James M. Johnston Center for Undergraduate Excellence

The Johnston Center houses four multimedia seminar rooms and two multimedia classrooms. Three of the seminar rooms—210, 212, 213—contain the following:

• a Dell computer
• a wireless keyboard and mouse
• table-mounted network jacks for 16 students bringing laptop PC’s to class
• a rear-projection SmartBoard (which allows instructors to capture hand-written notes in digital form for e-mail or direct distribution to student laptops, to select menus/objects by touch on a large-screen version of a computer desktop, to display information on student laptops for class viewing, etc.)
• table-mounted jacks for the connection of up to 4 student PC’s to the SmartBoard
• a document camera for displaying transparencies, pages of books and papers, and three-dimensional objects on the SmartBoard
• a VCR
• h.323 videoconferencing capability (for real-time video communications with colleagues/students at remote sites)

The two larger classrooms contain the same equipment as the first three seminar rooms, except that their SmartBoards have no rear projection capability. One has fixed seating (038 – 26 seats, plus an instructor’s console) and two projection screens for the simultaneous use of different web sites and teleconferencing, etc. The other is a "flex room" (035 – 25 seats, plus one for an instructor) with furniture that allows instructors to customize the set-up according to their needs, and even to change the set-up within a class session. Both also have a VCR, a document camera, and network connections for student laptops.

The Johnston Center will provide training for faculty interested in utilizing the technology described above

The Common Room:
The Common Room (039) on the ground level may be used for lectures, meals, displays, information sessions, etc. The room can accommodate up to 100 seats theatre style or 98 for meals. It also has audio/visual equipment and network connections. The attached kitchen may be used for catering.

The Living Room/Dining Room:
This room (011) on the ground level has a dining room table that seats approximately 16 and living room furniture that accommodates 8. It also has a gas fireplace. The attached kitchen may be used for catering.